Regular Meeting of the Board of Trustees Berryessa Union SD January 16, 2018 5:00PM 1376 Piedmont Road, San Jose, CA 95132
Mission Statement:Berryessa Union School District provides all students the skills to become lifelong learners and successful 21st century global citizens. |
| |
|
Interview with a community member interested in serving on the Measure K Committee. |
|
|
CLOSED SESSION – Personnel, Negotiations, Legal Matters
Pursuant to State law (Section 54954.2), closed sessions are not open to the public and may only be held for collective bargaining discussion, employment or dismissal of an employee, disciplinary matters relative to student(s) or employee(s), meeting with legal counsel on pending or anticipated litigation, emergency situations, and other exceptions as provided by law, including Government Code Sections 54957 and 54957.6. |
|
|
|
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9. Two potential cases.
|
|
|
|
|
Agency Designated Negotiator: Darrien Johnson and Other Members of the Negotiating Team
Employee Organizations: California School Employee Association California Teachers Association of Berryessa Teamsters, Local 150 Management
|
|
|
At this time, members of the public may address the Board on any item agendized for Closed Session. Members of the public may also address the Board on an agenda item before or during the Board’s consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. Each speaker will be given 3 minutes to address the board, 5 minutes per organization, and a maximum of 20 minutes per topic.
|
|
|
At this time, members of the public may address the Board on any item agendized for Consent. Members of the public may also address the Board on an agenda item before or during the Board’s consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. Each speaker will be given 3 minutes to address the board, 5 minutes per organization, and a maximum of 20 minutes per topic.
|
|
|
Motion to approve consent calendar items.
|
|
|
Motion to approve the minutes from the December 5, 2017 regular board meeting.
|
It is recommended the Board approve the minutes from the December 5, 2017 regular board meeting.
|
Minutes of Regular Meeting December 5, 2017
|
|
|
Superintendent |
Motion to approve the agreement with Rebecca LeRoux DBA B43Productions for the production and editing of two marketing videos: one highlighting the new superintendent and one highlighting District employment opportunities.
|
To update the Berryessa community on the new superintendent and the great employment opportunities in the District.
|
|
Projected Cost: $5500 Funding Source: Fund: 010; Resource: 0000; Cost Center: 071100 (5830) |
It is recommended the Board approve the agreement with Rebecca LeRoux DBA B43Productions for the production and editing of two marketing videos: one highlighting the new superintendent and one highlighting District employment opportunities.
|
B43 Productions Agreement 2018
|
|
|
Superintendent |
Motion to approve the agreement with Resiligence, Inc. for anonymous text based tipline, TipNow, for campus security services at Morrill, Piedmont, and Sierramont Middle Schools.
|
TipNow is a text based anonymous tipline which facilitates notification of campus security personnel regarding suspicious activity occurring on Berryessa Union School District middle school campuses (Morrill, Piedmont and Sierramont). TipNow services are web based and secure. Resiligence will provide support services, web-based training for staff and students, and assistance with the development of the marketing communications and deployment plan. |
|
$3,000 annually |
It is recommended the Board approve the agreement with Resiligence, Inc. for anonymous text based tipline, TipNow, for campus security services at Morrill, Piedmont, and Sierramont Middle Schools.
|
Resiligence, Inc. Agreement
|
|
|
Business Services |
Motion to accept the November 1, 2017 through November 30, 2017 and December 1, 2017 through December 31, 2017 donation reports. |
Inclusive of monetary donations, the Berryessa Union School District also receives various item donations: Ms. Christina Ruiz donated to the Berryessa Union School District a 1926 Underwood typewriter, valued at $150.00.
The reports are attached.
|
|
It is recommended the Board accept the November 1, 2017 through November 30, 2017 and December 1, 2017 through December 31, 2017 donation reports.
|
Acceptance of Gift Report - December 2017 Acceptance of Gift Report - November 2017
|
|
|
Business Services |
Motion to approve the Consultant/Service agreements charged to accounts as indicated.
|
The Consultant/Service agreements are attached.
|
|
It is recommended the Board approve the Consultant/Service agreements charged to accounts as indicated.
|
Consultant Services/Contracts
|
|
|
Business Services |
Motion to accept the Financial Reports for November 1, 2017 through November 30, 2017 and December 1, 2017 through December 31, 2017. |
The Monthly Financial Reports are presented to give the board information regarding revenues and expenditures within the district. Detailed information is available to interested parties in the Business Services Department. The reports are attached. |
|
It is recommended the Board accept the Financial Reports for November 1, 2017 through November 30, 2017 and December 1, 2017 through December 31, 2017.
|
Financial Report for December 2017 Financial Report for November 2017
|
|
|
Business Services |
Motion to approve the purchase orders dated from November 1, 2017 through November 30, 2017 and December 1, 2017 through December 31, 2017.
|
In accordance with Board Policy 3410 – The Department of Business Services shall submit a listing of all purchase orders and contracts for services regularly to the Board of Trustees for ratification or approval. Business Services shall make all authorized disbursements in a timely manner so as to take advantage of trade discounts and maintain good vendor relationships. The attached Purchase Order Reports lists purchases generated from November 1, 2017 through November 30, 2017 and December 1, 2017 through December 31, 2017. The reports include purchase order numbers, vendors, and amounts encumbered. Reports are attached. |
|
It is recommended the Board approve the purchase orders dated from November 1, 2017 through November 30, 2017 and December 1, 2017 through December 31, 2017.
|
Purchase Order Report - December 2017 Purchase Order Report - November 2017
|
|
|
Business Services |
Motion to approve the Revolving Fund expenditures from November 1, 2017 through November 30, 2017 and December 1, 2017 through December 31, 2017.
|
The report is attached.
|
|
It is recommended the Board approve the Revolving Fund expenditures from November 1, 2017 through November 30, 2017 and December 1, 2017 through December 31, 2017.
|
Revolving Fund Report-Nov 2017, and Dec 2017
|
|
|
Business Services |
Motion to approve warrants dated from November 1, 2017 through November 30, 2017 and December 1, 2017 through December 31, 2017. |
The reports are attached.
|
|
It is recommended the Board approve warrants dated from November 1, 2017 through November 30, 2017 and December 1, 2017 through December 31, 2017. |
Warrant Summary Report for December 2017 Warrant Summary Report for November 2017
|
|
|
Business Services |
Motion to accept the East Valley Schools Transportation Agency (EVSTA) June 30, 2017 audit report.
|
The Berryessa Union School District is a member district of the EVSTA, the agency that provides transportation for many of our special needs students. The EVSTA had its annual audit performed by the auditing firm of Crowe Horwath, LLP and determined that there were no significant or unusual transactions and that no findings made for the 2016-2017 fiscal year.
|
|
It is recommended the Board accept the East Valley Schools Transportation Agency (EVSTA) June 30, 2017 audit report.
|
EVSTA Audited Financial Report Ending June 30, 2017
|
|
|
Business Services |
Motion to accept the Santa Clara County Schools' Insurance Group (SCCSIG) Audit Report for the year ended June 30, 2017 and 2016. |
The District is a member district of the SCCSIG, the agency that provides workers' compensation insurance. The SSCSIG had its annual audit performed by the auditing firm of Crowe Horwath, LLP and determined there were no significant or unusual transactions and no findings were made for June 30, 2017 and 2016 fiscal year. |
|
It is recommended the Board accept the Santa Clara County Schools' Insurance Group (SCCSIG) Audit Report for the year ended June 30, 2017 and 2016. |
SCCSIG Audited Financial Report Ending June 30, 2017 and 2016
|
|
|
Business Services |
Motion to accept the South Bay Area Schools Insurance Authority (SBASIA) June 30, 2017 and 2016 audit report. |
The District is a member district of the SBASIA, the agency that provides property liability insurance. SBASIA had its annual audit performed by James Marta & Company Certified Public Accountants and determined there were no significant or unusual transactions and no findings made for June 30, 2017 and 2016 fiscal year. |
|
It is recommended the Board accept the South Bay Area Schools Insurance Authority (SBASIA) June 30, 2017 and 2016 audit report. |
SBASIA Audited Financial Report Ending June 30, 2017 and 2016
|
|
|
Business Services |
Motion to accept the Workers' Compensation 2016-17 Public Self-Insurer's ER Annual Report.
|
The State of California requires all self-insured organizations to file an Annual Report with the Department of Industrial Relations. As a member of the Santa Clara County Schools' Insurance Group (SCCSIG) this report is filed annually on the District's behalf. The Workers' Compensation 2016-17 Public Self-Insurers ER Annual Report was filed with the State of California Department of Industrial Relations.
|
|
It is recommended the Board accept the Workers' Compensation 2016-17 Public Self-Insurer's ER Annual Report.
|
Public Self Insurers ER Annual Report for FY 2016-17
|
|
|
Business - Purchasing |
Motion to approve the list of obsolete/surplus District property and direct staff to dispose of those items in accordance with the prescribed methods outlined in Education Code 60501, 60510 and 60530.
|
It has been determined that the items listed are no longer suitable for school use. These items are old and either broken and un-repairable or obsolete, and no longer have a useful school purpose. Board Policy 3275 specifies that the Board may declare these identified items as obsolete so they may be disposed of in a prescribed manner. See attached list of surplus items for disposal.
|
|
It is recommended the Board approve the list of obsolete/surplus District property and direct staff to dispose of those items in accordance with the prescribed methods outlined in Education Code 60501, 60510 and 60530.
|
SURPLUS PROPERTY FOR DISPOSAL 1-16-2018
|
|
|
Business - MOT |
Motion to approve an agreement with Colleen Fanciullo to provide District Staff with emergency and crisis preparedness trainings.
|
Colleen Fanciullo is a Risk Management Consultant. Colleen will train District Staff in emergency and crisis preparedness. The Scope of Work for this agreement is divided into two phases: Phase 1 During the 2017-18 school year Colleen will provide staff training in emergency and crisis preparedness including the proper set up of Emergency Operations Center (EOC) and an Incident Command System (ICS) at the District level and at the school sites. Phase 2 During the 2018-19 school year Colleen will assist the District to properly set up lockdown drills at all District school sites and administrative buildings in coordination with Safe Schools and the San Jose Police Department. Hourly rate: $64
|
|
Projected Cost: $11,000 (not to exceed amount) Funding Source: Fund: 010; Resource: 0000; Cost Center: 010100 (Reimburse with Safety Credits)
|
It is recommended the Board approve an agreement with Colleen Fanciullo to provide District Staff with emergency and crisis preparedness trainings.
|
AGREEMENT COLLEEN FUNCIULLO EMERGENCY PREPAREDNESS
|
|
|
Business - MOT |
Motion to ratify the Wolfe Mechanical, Inc., CUPCCAA lump sum agreement to repair the boiler at Brookree Elementary School.
|
Wolfe Mechanical, Inc. will disassemble and clean the boiler, replace 15 primary flex tubes, pressure test the unit for leaks, and reassemble the unit and put it back into service. The ratification of the Wolfe Electric, Inc. CUPCCAA lump sum agreement to repair the boiler at Brooktree Elementary School follows Resolution 17-03 approved by the Board on August 8, 2017 to delegate to the Superintendent and Deputy Superintendent the authority to execute certain contracts when time if of the essence to move a project forward. |
|
Projected Cost: $12,006.10 Funding Source: Fund: 050; Resource: 8150; Cost Center: 815000 (Maintenance )
|
It is recommended that the Board ratify the Wolfe Mechanical, Inc., CUPCCAA lump sum agreement to repair the boiler at Brookree Elementary School. |
WOLFE MECHANICAL CUPCCAA LUMP SUM AGREE BOILER REPAIR BROOKTREE
|
|
|
Technology Services |
Motion to approve out of state travel for professional development for Kelvin Chan, Manager of Technology. |
This training is necessary for Kelvin to perform his duties as Manager of Technology Services and to provide backup for and work with Infinite Campus, our Student Information System. This training at the manufacturer's facility in Minnesota will provide important knowledge and skills in Infinite Campus.
|
|
Projected Cost: $1,890.00
Funding Source: Fund:010; Resource: 7700; Cost Center: 0188 (Infinite Campus Training) |
It is recommended the Board approve out of state travel for professional development for Kelvin Chan.
|
|
|
Human Resources |
Motion to approve the Personnel Report 17/18-7 identifying additions and/or changes to district staffing.
|
Attached is the Personnel Report 17/18-7 identifying additions and/or changes to district staffing.
|
|
It is recommended the Board approve the Personnel Report 17/18-7 identifying additions and/or changes to district staffing.
|
Personnel Report 1-16-18
|
|
|
Human Resources |
Motion to renew the employment contract for Consultant Director of Bond Facilities and Modernization.
|
The contract for Mr. Anthony Kanastab, Consultant Director of Bond Facilities and Modernization, expired on December 31, 2017. This contract is to be renewed for one-year from January 1, 2018 through December 31, 2018. The contract is attached. |
|
It is recommended the Board renew the employment contract for Consultant Director of Bond Facilities and Modernization. |
Employment Agreement for Consultant Director of Bond Facilities and Modernization
|
|
|
Education Services |
Motion to approve the amendment to the previously board approved Nova Health Therapies Individual Service contract. |
The Board previously approved a contract for a .5 FTE Occupational Therapist, at a rate of $90 per hour for a total of $64,080 for the school year. It is now necessary to add an additional .5 FTE, making this position full time and at a rate of $85 per hour. This amendment will increase the current contract by $32,000 for a total of $96,080 to cover the new full-time rate for the Occupational Therapy services until the end of this school year.
|
|
It is recommended the Board approve the amendment to the Nova Health Therapies Individual Service contract. |
|
|
Education Services |
Motion to approve the Silicon Valley Mathematics Initiative Membership Dues for 2017-2018. |
Berryessa Union School District with this agreement will continue to partner with SVMI to provide professional development on the best math teaching practices using the California Common Core State Standards.
|
|
$ 6,000 |
It is recommended the Board approve the Silicon Valley Mathematics Initiative Membership Dues for 2017-2018. |
SVMI 2017-2018
|
|
|
Education Services |
Motion to approve the YMCA of Silicon Valley 21st. Century Community Learning Centers Grant Renewal Application for Toyon and Vinci Park Elementary Schools.
|
The YMCA of Silicon Valley has been providing valuable after school enrichment services at Toyon and Vinci Park through the 21st. Century Community Learning Centers Grant. The grant must be renewed every five years.
|
|
It is recommended the Board approve the YMCA 21st. Century Community Learning Centers Grant Application for Toyon and Vinci Park Elementary Schools. |
YMCA 21st. Century Grant Renewal
|
|
|
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board’s consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. Each speaker will be given 3 minutes to address the board, 5 minutes per organization, and a maximum of 20 minutes per topic.
|
|
|
Education Services |
For information only. Quarterly Report on Williams Uniform Complaints. |
Quarterly Report on Williams Uniform Complaints for the period of October 1, 2017 through December 31, 2017 as required by Education Code section 35186. No complaints were submitted. The report is attached.
|
|
Quarterly Williams Uniform Complaints Report
|
|
|
Education Services |
Staff will provide updated information on the Local Control Accountability Plan and the California Data Dashboard.
|
LCAP Update pps
|
|
|
Superintendent |
Motion to adopt Resolution 17-13, Resolution Calling for Full and Fair Funding of California's Public Schools. |
It is recommended the Board adopt Resolution 17-13, Resolution Calling for Full and Fair Funding of California's Public Schools. |
Resolution 17-13 Full and Fair Funding
|
|
|
Superintendent |
Motion to adopt Resolution 17-14, Resolution Urging Renewal of the Children's Health Insurance Program (CHIP). |
It is recommended the Board adopt Resolution 17-14, Resolution Urging Renewal of the Children's Health Insurance Program (CHIP). |
Resolution 17-14 CHIP
|
|
|
Business Services |
Motion to appoint a new community member to the Measure K Committee. |
On August 11, 2015, the Berryessa Union School District Board of Trustees approved the re-appointment of committee members whose three years service memberships expired on June 30, 2015. There still exists vacancies on the committee. A community member has stepped forward and wishes to be considered for approval. An interview will be held prior to taking action.
|
|
It is recommended the Board appoint a new community member to the Measure K committee.
|
|
|
Business Services |
Motion to accept the 2016-2017 Bond Measure L Annual Independent Financial and Performance Audit.
|
Proposition 39 (Prop. 39), passed in 2007, allows for passage of a bond for the construction, rehabilitation, or replacement of school facilities by a 55% majority vote if the proposition includes specified accountability requirements. One of the requirements is an annual, independent audit to be conducted to ensure that the Bond monies get spent only for the projects identified and approved by the board. The District's 2016-2017 Annual Independent Financial and Performance Audit will be presented to the board by the representative from Nigro & Nigro, PC, the District's independent audit firm for Bond, Measure L. The report is attached.
|
|
It is recommended the Board accept the 2016-2017 Bond Measure L Annual Independent Financial and Performance Audit. |
2016-2017 Measure L Bond Audit Report
|
|
|
Business Services |
Motion to accept the 2016-2017 Annual Audit Report.
|
Education Code 41020 (a) states that “it is the intent of the Legislature to encourage sound fiscal management practices among local educational agencies for the most efficient and effective use of public funds for the education of children in California by strengthening fiscal accountability at the district, county, and state levels.” Each school district is required to have an independent annual audit performed to examine all the funds and accounts of the district, in accordance with all of the generally accepted accounting practices for public agencies. The audit shall commence no later than May 1 of each year, and be completed and submitted to the State Controller’s office by December 15 of each year. The Board of Trustees is then required to review the annual audit at a regularly scheduled meeting prior to January 31. The District’s 2016-2017 Annual Audit (attached) will be presented to the Board by a representative of Nigro & Nigro, PC, the District’s independent audit firm.
|
|
It is recommended the Board accept the 2016-2017 Annual Financial Audit Report.
|
2016-2017 Financial Audit Report
|
|
|
Business Services |
Motion to approve the 2018-2019 Budget Calendar and LCAP timeline.
|
The Governor released his proposed budget the week of January 8, 2018. This is the first step in a six month long process for adoption of the State Budget. The Legislature, following analysis by the Legislative Analyst, will begin the process of subcommittee hearings for review of the budget's details. A final consideration by the fiscal committees of both houses will occur in the latter part of May. During this review period by the Legislative fiscal committees, the Governor will submit his revisions to the original proposal. the revisions, called the "May Revise" will include the fixed statutory cost of living adjustment as well as incorporate the latest adjustments based upon updated economic forecasts. This proposed budget calendar for Berryessa follows the legislative process. The timeline is attached.
|
|
It is recommended the Board approve the 2018-2019 Budget Calendar and LCAP timeline. |
2018-19 LCAP and Budget Adoption Timeline
|
|
|
Business - Measure L Bond |
Motion to ratify the HazMat Doc, Inc. agreement for pre-construction hazardous materials inspection and testing services for the glazing project at Piedmont Middle School. |
This is a Measure L Bond Program project. HazMat Doc, Inc will provide pre-construction hazardous materials inspection and testing for lead and asbestos in the window glazing materials. Services include field technician time, sample collection, laboratory analyses, final clearance samples and analysis, project management time, and a final written report. The ratification of the HazMat Doc, Inc. Agreement for pre-construction hazardous materials inspection and testing services for the glazing project at Piedmont Middle School follows Resolution 17-03 approved by the Board on August 8, 2017 to delegate to the Superintendent and Deputy Superintendent the authority to execute certain contracts when time if of the essence to move a Bond project forward.
|
|
Projected Cost: $2,165 Funding Source: Fund: 210; Resource: 9010; Cost Center: 9301 (Modernization)
|
It is recommended the Board ratify the HazMat Doc, Inc. agreement for pre-construction hazardous materials inspection and testing services for the glazing project at Piedmont Middle School. |
AGREEMENT HAZMAT DOC PRECON TESTING PIEDMONT GLAZING PROJECT
|
|
|
Business - Measure L Bond |
Motion to ratify the HazMat Doc, Inc. agreement for pre-construction hazardous materials inspection and testing services for the glazing project at Ruskin Elementary School. |
This is a Measure L Bond Program project. HazMat Doc, Inc will provide pre-construction hazardous materials inspection and testing for lead and asbestos in the window glazing materials. Services include field technician time, sample collection, laboratory analyses, final clearance samples and analysis, project management time, and a final written report. The ratification of the HazMat Doc, Inc. agreement for pre-construction hazardous materials inspection and testing services for the glazing project at Ruskin Elementary School follows Resolution 17-03 approved by the Board on August 8, 2017 to delegate to the Superintendent and Deputy Superintendent the authority to execute certain contracts when time if of the essence to move a Bond project forward. |
|
Projected Cost: $1,250 Funding Source: Fund: 210; Resource: 9010; Cost Center: 9301 (Modernization)
|
It is recommended the Board ratify the HazMat Doc, Inc. agreement for pre-construction hazardous materials inspection and testing services for the glazing project at Ruskin Elementary School.
|
AGREEMENT HAZMAT DOC PRECON TESTING RUSKIN GLAZING PROJECT
|
|
|
Business - Measure L Bond |
Motion to approve OnPoint Construction, Inc. Change Order #1 for Modernization at Piedmont Middle School.
|
This is a Measure L Bond Project. A Change Order is recommended by the Architect/Engineer and the Construction Manager, accepted by the Contractor and the Owner, and approved by the Division of the State Architect (DSA). The Change Order formally modifies the Contract. It may authorize a change to the Scope of Work, the Contract price, the time for Contract Completion, or any combination of them. The Architect/Engineer prepares all Field Work Orders, Proposal Requests, Bulletins, and Change Orders. All Field Work Orders and all Change Orders must include the cost and time adjustment of the change. Change Orders must have supportive documentation supplied by the Contractor. The detail required on the Change Order form is necessary to confirm the total costs. This Change Order contains two items: - The glazing Scope of Work for $33,462.98 was removed from the project. That amount is shown as a credit on the contract total.
- A $75,000 allowance for unforeseen items. The unused allowance amount of $52,737.86 is shown as a credit on the contract total.
Original Contract Sum: $495,289.00 Credit Unused Glass Amount ($ 33,462.98) Credit Unused Allowance: ($ 52,737.86) New Contract Amount: $409,088.16
|
|
Credit Total: $86,200.84 Funding Source: Fund: 210; Resource: 9010; Cost Center: 930100 (Modernization)
|
It is recommended the Board approve OnPoint Construction, Inc. Change Order #1 for Modernization at Piedmont Middle School.
|
ONPOINT CONSTRUCTION CHANGE ORDER #1 PIEDMONT MODERNIZATION
|
|
|
Business - Measure L Bond |
Motion to approve OnPoint Construction, Inc. Change Order #1 for Modernization at Ruskin Elementary School. |
This is a Measure L Bond Project. A Change Order is recommended by the Architect/Engineer and the Construction Manager, accepted by the Contractor and the Owner, and approved by the Division of the State Architect (DSA). The Change Order formally modifies the Contract. It may authorize a change to the Scope of Work, the Contract price, the time for Contract Completion, or any combination of them. The Architect/Engineer prepares all Field Work Orders, Proposal Requests, Bulletins, and Change Orders. All Field Work Orders and all Change Orders must include the cost and time adjustment of the change. Change Orders must have supportive documentation supplied by the Contractor. The detail required on the Change Order form is necessary to confirm the total costs. This agreement contains a $57,000 allowance for unforeseen items. The unused allowance amount of $24,189.95 is shown as a credit on the contract total. Original Contract Sum: $402,500.00 Credit Unused Allowance: ($ 24,189.95) New Contract Amount: $378,310.05
|
|
Credit Total: $24,189.95 Funding Source: Fund: 210; Resource: 9010; Cost Center: 930100 (Modernization)
|
It is recommended the Board approve OnPoint Construction, Inc. Change Order #1 for Modernization at Ruskin Elementary School.
|
ONPOINT CONSTRUCTION CHANGE ORDER #1 RUSKIN MODERNIZATION
|
|
|
Business - Measure L Bond |
Motion to approve Pacific Contractors Group, Inc. Change Order #1 for Modernization at Laneview Elementary School.
|
This is a Measure L Bond Project. A Change Order is recommended by the Architect/Engineer and the Construction Manager, accepted by the Contractor and the Owner, and approved by the Division of the State Architect (DSA). The Change Order formally modifies the Contract. It may authorize a change to the Scope of Work, the Contract price, the time for Contract Completion, or any combination of them. The Architect/Engineer prepares all Field Work Orders, Proposal Requests, Bulletins, and Change Orders. All Field Work Orders and all Change Orders must include the cost and time adjustment of the change. Change Orders must have supportive documentation supplied by the Contractor. The detail required on the Change Order form is necessary to confirm the total costs. This agreement contains a $57,000 allowance for unforeseen items. The unused allowance amount of $47,907.11 is shown as a credit on the contract total. Original Contract Sum: $416,000.00 Credit Unused Allowance: ($ 47,907.11) New Contract Amount: $368,092.89 |
|
Credit Total: $47,907.11 Funding Source: Fund: 210; Resource: 9010; Cost Center: 930100 (Modernization)
|
It is recommended the Board approve Pacific Contractors Group, Inc. Change Order #1 for Modernization at Laneview Elementary School.
|
PACIFIC CONTRACTORS CHANGE ORDER #1 LANEVIEW MODERNIZATION
|
|
|
Business - Measure L Bond |
Motion to approve Pacific Contractors Group, Inc. Change Order #1 for Modernization at Majestic Way Elementary School.
|
This is a Measure L Bond Project. A Change Order is recommended by the Architect/Engineer and the Construction Manager, accepted by the Contractor and the Owner, and approved by the Division of the State Architect (DSA). The Change Order formally modifies the Contract. It may authorize a change to the Scope of Work, the Contract price, the time for Contract Completion, or any combination of them. The Architect/Engineer prepares all Field Work Orders, Proposal Requests, Bulletins, and Change Orders. All Field Work Orders and all Change Orders must include the cost and time adjustment of the change. Change Orders must have supportive documentation supplied by the Contractor. The detail required on the Change Order form is necessary to confirm the total costs. This agreement contains a $27,000 allowance for unforeseen items. The unused allowance amount of $8,143.52 is shown as a credit on the contract total. Original Contract Sum: $280,000.00 Credit Unused Allowance: ($ 8,143.52) New Contract Amount: $271,856.48
|
|
Credit Total: $8,143.52 Funding Source: Fund: 210; Resource: 9010; Cost Center: 930100 (Modernization)
|
It is recommended the Board approve Pacific Contractors Group, Inc. Change Order #1 for Modernization at Majestic Way Elementary School.
|
PACIFIC CONTRACTORS CHANGE ORDER #1 MAJESTIC WAY MODERNIZATION
|
|
|
Business - Measure L Bond |
Motion to approve the Smith Emery San Francisco agreement for laboratory testing and inspection services for the Flexible Instructional Space (FIS) at Vinci Park Elementary School.
|
This is a Measure L Bond Program project. Laboratory testing and inspection services provide assurance that all District construction projects are built according to the approved construction documents as well as the regulations, codes, and quality control of public schools in the State of California. The types of products and materials that require laboratory testing and inspection are: - Soils, base materials, drain rock and sub-grade fill
- Concrete
- Proof load/torque testing of materials
- Reinforcing steel
- Structural steel field and shop welding
The attached agreement and proposal price sheet show the unit cost for the various laboratory tests that are required.
|
|
Projected Cost: $3,192 Funding Source: Fund: 210; Resource: 9010; Cost Center: 930100 (Modernization)
|
It is recommended the Board approve the Smith Emery San Francisco agreement for laboratory testing and inspection services for the Flexible Instructional Space (FIS) at Vinci Park Elementary School. |
AGREEMENT SMITH EMERY SFO TESTING FOR FIS VINCI PARK
|
|
|
Business - Measure L Bond |
Motion to approve the use of the Troxell, Inc CMAS piggyback Agreement Contract #4-15-58-0075A for equipment installation and the Troxell, Inc, PEPPM piggyback Agreement Contract #528300CA for audio visual equipment for the Flexible Instructional Spaces (FIS) at Laneview and Majestic Way Elementary Schools.
|
This is a Measure L Bond Program Project. Public Contract Code Section 20118 provides for school districts to utilize other public agency competitively bid contracts for the purchase of supplies, equipment and services when it is in the best interest of the district to do so. (Piggyback purchase or cooperative purchase) The California Multiple Award Schedules (CMAS) program contracts and the PEPPM program contracts are established using a competitive bidding process. The products and services listed here are from already existing competitively assessed and cost compared multiple award contracts. The products, services, and prices for the CMAS program are primarily from the federal General Services Administration (GSA) multiple award schedule, but not exclusively. The PEPPM Program, managed by the Kern County Office of Education in California, works in cooperation with the state of Pennsylvania to take advantage of economies of scale nationwide for primarily technology related products. Troxell, Inc. CMAS Agreement Contract #4-15-58-0075a (equipment installation) Troxell, Inc PEPPM Agreement Contact #528300CA (A/V equipment) See attached quotes and piggyback bid documentation. No formal agreement is needed – the District just needs to issue a purchase order(s) to Troxell, Inc. and reference the Piggyback Contract names and numbers
Summary Worksheet:
LOCATION | AMOUNT | LANEVIEW ELEMENTARY SCHOOL | $13,463.04 | MAJESTIC WAY ELEMENTARY SCHOOL | $14,295.52 | TOTAL | $27,758.56 |
|
|
Projected Cost: $ 27,758.56 Funding Source: Fund: 210; Resource: 9010; Cost Center: 930100 (Modernization)
|
It is recommended the Board approve the use of the Troxell, Inc. CMAS piggyback Agreement Contract #4-15-58-0075A for equipment installation and the Troxell, Inc. PEPPM piggyback Agreement Contract #528300CA for audio visual equipment for the Flexible Instructional Spaces (FIS) at Laneview and Majestic Way Elementary Schools.
|
TROXELL CMAS CONTRACT AWARD 4-15-58-0075A INSTALLATION LABOR TROXELL PEPPM CONTRACT 528300CA TERMS AND PRICING TROXELL QUOTE Q430612730 MAJESTIC WAY FIS EQUIP + INSTALL TROXELL QUOTE Q430612731 LANEVIEW FIS EQUIP + INSTALL
|
|
In compliance with the Americans with Disabilities Act, for those requiring special assistance to access the Board meeting room, to access written documents being discussed at the Board meeting, or to otherwise participate at Board meetings, please contact the Superintendent’s Executive Assistant, Kim Gomez, at 408-923-1815, for assistance. Notification at least 48 hours before the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting and to provide any required accommodations, auxiliary aids, or services. |
| |
Published: January 12, 2018, 2:17 PM
|